How to Make Sure Your New Year’s Eve Party is a Safe Celebration

By Marsh

Posted 27/12/17

New Year’s Eve is a great opportunity for everyone to get together and celebrate the year just gone by and welcome in the one ahead. Sports clubs can make fantastic venues for New Year’s Eve parties and provide an extra source of income for local clubs to help with day-to-day running costs.

As with any event, it is vital to plan ahead and ensure safety measures are in place to protect the general public. Here’s our guide to what you’ll need to take into consideration when preparing for a New Year’s Eve Party, to make sure you and your guests are protected should anything go wrong.

1. Conduct a Risk Assessment

A detailed risk assessment will help you recognise any potential hazards to employees, volunteers and members of the public attending your event. By being aware of the risks, you will be able to put measures in place to avoid them. However, you can’t be prepared for every eventuality so remember you must stay vigilant on the night!

2. Be Prepared for Accidents

Unfortunately, even with the most thorough planning, we can’t stop accidents happening. Put an emergency plan into place and ensure guests and staff know what to do should a situation arise. Double-check you have suitable first aid facilities and clear an access path to your venue in case an emergency vehicle needs to get onto the site.

3. Crowd Management

At any event you host, your guest’s safety should be your number one priority and crowd control methods should be implemented as a way to manage this. Selling tickets will help you estimate numbers and gated entry will ensure that your venue doesn’t reach capacity. Keep you event safe by aiming to provide approximately one steward per 250 guests.

4. Consult Your Insurance Provider

Certain events and parties may be outside of your policy agreement. For example,  you may not be covered for a fireworks display, or there may be specific restrictions or warranties relating to the event. Make sure you understand any restrictions and comply with these before you start planning your New Year’s Eve party.

5. Be Safe With Fireworks

If you are putting on a firework show, you will need to follow separate safety measures to ensure the display is enjoyed with care. Every firework you purchase should carry the mark “BS 7114” – which means they comply wih the  British Standard and are safe for use. Your fireworks should be inspected prior to the event and handled by designated members of staff, or hired professionals.

Check out our article about bonfire night safety here for further tips.

6. Get licensed

If you don’t already hold a license to serve or sell alcohol, you will need to get one or you could end up facing a hefty fine, or even imprisonment. Under current UK laws you must apply for a Temporary Event Notice (TEN) if you want to carry out a “licensable activity” on unlicensed premises.  

For more information

Visit for further details about Temporary Event Notices and for information on how to apply.

You may also wish to visit the Health and Safety Executive website, which provides a range of publications that are designed to promote excellence in health and safety management and performance.

Posted 27/12/17

Author: Marsh

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